Q&A How to back up Google Apps?

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shmu26

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A small organisation keeps most of their important data in Google Apps, especially Google Docs and Google Sheets. They want a backup. What's the best way to do it?
Common sense says to install Google Drive desktop on one of the computers, and back up from that to an external hard drive. But it's not so simple, because with files in the proprietary Google formats, Google Drive desktop does not download the actual file. It downloads a link to the file. That's the rub.
 
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askalan

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It downloads a link to the file. That's the rub.
I know this problem very well because I'm using Google Docs only. I think Google has a function that allows you to download a backup of a whole Google account. You can search for it.
 
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shmu26

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I know this problem very well because I'm using Google Docs only. I think Google has a function that allows you to download a backup of a whole Google account. You can search for it.
Right. That's a good option if it is not so much material. It is called Google Takeout
But this org has a lot of material, and the data is constantly changing, because of online collaboration, so they need different solution.
 

platothy

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Mar 26, 2018
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Google Drive works for me. I am also using Baidu Pan and it is also great with 2GB free storage.
 

avery52

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Oct 20, 2018
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Some tools are available in the market, you can search through google or I will recommend Softaken google app backup tool, this software will help you to convent emails from google apps to PST file format. Go ahead and download the software.
 
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