New Update Microsoft adds an accessibility feature to PowerPoint for people with hearing loss


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Aug 17, 2014
Microsoft has recently announced a new accessibility feature for PowerPoint users on Mac and Windows. The software giant has announced closed captions support for audio projects in PowerPoint for Windows and Mac, ensuring greater accessibility of slides for people with hearing disabilities.

PowerPoint users can already add closed captions to embedded video projects on Mac and Windows. Likewise, it will also be possible to add subtitles to your audio projects. By adding closed captions, you can give viewers the option to understand what you are saying when they are in a noisy room or need to turn their volume down to be quiet. And, of course, it is a boon for people with hearing difficulties.

You can create closed captions in separate files as well in WebVTT format and insert them later for the audio object. You can use this both in your audio and video projects. If you are unaware of the steps, Microsoft has a detailed guide on creating closed captions for PowerPoint projects.

PowerPoint for Windows, Mac, iOS, or Office Mobile for iOS allows you to turn on closed captions when playing audio and videos. Hopefully, Android users will also get the capability in the near future.

Besides the accessibility feature, Microsoft has also announced the ability to save audio or video with closed captions as separate files in PowerPoint. As pointed out by Microsoft, this functionality will be helpful when "you have audio or video in your presentation, and you need the audio or video files again to use in another place." If this is you, Save Media as command is what you are looking for.



Level 1
Jan 27, 2023
Microsoft PowerPoint having closed captions in their audio files, as well as video files, is a must for anyone (in my point of view). Even people having excellent hearing can have trouble understanding what someone is saying. However, there is no mention of this feature being in Microsoft Office Online. I am a Linux user, and if I were to work/go to school, I would use the online version of Microsoft Office PowerPoint. I hope Microsoft is thinking about putting closed captions in their online version. People who need to use Microsoft Office but don't want to spend $$ on Office software would benefit from this feature.
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