New Update Microsoft OneDrive 3 reveals a new design, sharing features and AI

Gandalf_The_Grey

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Microsoft today announced a major visual and functional redesign of OneDrive for work and school on the web that in some ways mimics the OneDrive consumer offering. But most of these updates aren’t available yet.

“The new OneDrive experience for work and school starts with the OneDrive home page and spans file experiences across Microsoft 365,” Microsoft’s Jason Moore writes in the announcement post. “It’s both a visual and functional upgrade designed to help you get to files quickly and keep your content organized in multiple ways, without you having to do any organizing. The new features and upgraded design make it faster to get to all your personal, shared, and team files in OneDrive so you can be more productive.”

A revamped OneDrive home experience is available today, but most of the new features are coming later.

For example, a “For you” section, similar to what we see today in OneDrive for consumers, will display AI-powered file recommendations at the top of the home view, for example. A new Shared view will surface those files you’re working on with collaborators; that feature is coming “this quarter,” Microsoft says. And new People and Meetings views will let you view files in context-specific ways, with both rolling out later this year.

The Recent section on the home page now lets you view all of your files, or just Word, Excel, PowerPoint, or PDF files. But in the future, you will be able to filter the view and then search for just that type of file. Microsoft will be adding the ability to change the color of any folders later this year. Files you mark as a “favorite” in the Microsoft 365 app will appear in the new Favorites view. And later this year, you will be able to create file shortcut links throughout OneDrive.

For sharing, Microsoft is adopting the unified file-sharing experience that it uses elsewhere in Microsoft 365, with a clearer “Copy link” experience. But that won’t arrive until later this year either. And Microsoft is bringing all of these updates to the OneDrive app for Microsoft Teams … “by the end of the year.”

But the biggest changes, perhaps, are related to desktop integration: OneDrive for the web will “soon” support offline usage, and it will add an “Open in app” option for non-Office file types like PDFs, images, videos, and more, similar to what we see today for Office file formats. That’s coming “later this year in OneDrive & SharePoint web and Microsoft Teams.”

There is no word whether any of these features are coming to OneDrive for consumers, but given the shared codebases, I have to think that they will.
 

silversurfer

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The official OneDrive blog has an extensive look at what's coming for users with the 3.0 update. One of the major efforts with this update is to make it easier for users to find the stored files they need. That has caused Microsoft to make some design changes to the OneDrive home page on the web.

Microsoft stated: "The new OneDrive Home experience reduces the time to find your files so you can spend more time doing. Our new “For you” area uses AI-powered file recommendations to surface files personalized to you, bringing the most relevant, time-sensitive content to top of your OneDrive. We’ve also added rich, context-based organization, such as views that show you recent, shared, and favorite and files from meetings."

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Microsoft also has a new Shared page in OneDrive, where users can see which files are shared by which people and how they were shared. There's also a new People view page, where you can see the files shared with individuals. Other new OneDrive file pages including seeing which files were shared in different meetings, along with filtering files by their specific type.

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silversurfer

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In October 2023, Microsoft announced a new version of its OneDrive cloud storage service for Microsoft 365 subscribers. Today, the company revealed a new user interface design for OneDrive for all personal users. In a blog post, Microsoft says the new OneDrive design is made to make it faster to find the files you need to find.
Microsoft has just started rolling out the revamped OneDrive experience to users, and it says it should become generally available for all users sometime before the end of February.
 

silversurfer

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Microsoft plans to expand the reach of its OneDrive generative AI assistant for people who use OneDrive on the web. This week, the company revealed on its Microsoft 365 Roadmap site that Copilot is scheduled to roll out to OneDrive web users sometime in May.

The listing on the Microsoft 365 Roadmap site states:
Copilot in OneDrive, available on OneDrive for Web, will allow you to ask questions and get information from files in your OneDrive without having to open the files. It will also summarize one or multiple files. Copilot in OneDrive will work on the following file types: DOC, DOCX, FLUID, LOOP, PPT, PPTX, XLSX, PDF, ODT, ODP, RTF, ASPX, RTF, TXT, HTM, and HTML.
 

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